So, you’ve secured a new job you’re really excited about, now what? The next thing you’ll need to do is let your employer know. Resigning can be a daunting experience, but if you’re prepared, there’s no need to worry. In this guide, we’ll help you write a polite and professional resignation letter, which reflects well on you as an employee.

The Basics

Let’s get the formalities out the way. There’s some basic information you’ll need to include in your resignation letter:

  • Your name
  • The date
  • The recipient’s name (your manager)
  • The company address
  • Notice of termination of employment
  • When your last day will be (your notice period will be included in your employment contract)
  • Your signature

What shouldn’t I include in a resignation letter?

A resignation letter isn’t an opportunity to raise grievances – it’s an official document which allows your employer to start the exit process. Most companies will conduct exit interviews, where you’ll have the opportunity to provide feedback. If you’re not offered an exit interview, you can request a face-to-face meeting with HR.

The tone of your resignation letter is also important. Being an official document, the content of your letter should reflect that so avoid using emotional language wherever possible.

Should I thank my employer in my resignation letter?

Thanking your employer for the work opportunity will reflect well on you. You might genuinely mean it, but even if not, it’s always best to leave on good terms.

What’s next?

By losing you, your employer will also be losing a wealth of skills, knowledge and experience. It’s likely they’ll be keen to make sure as much of this is recorded before you leave.

In your resignation letter, it’s good to offer your assistance with the handover process. You can also ask your employer to confirm anything specific they’d need you to complete during your notice period.

By starting this conversation, you’ll have a clearer idea of what’s expected of you during your notice period.

Resignation Letter Template

Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day].

I have enjoyed working here and would like to say thank you for the opportunities I’ve been given. If there is anything I can do to make the transition easier, please let me know.


[Your Name]

If you’re considering changing roles or need any career advice, please feel free to contact us and we’ll be happy to help!


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