A new opportunity for a proactive and organised Facilities Management Assistant to join a multi-disciplinary Commercial property consultancy based in Fleet. In this role, you will support both the Facilities Manager and Property Manager in the effective management of their multi-occupied properties within their managed commercial portfolio.
Role and Responsibilities of the Facilities Administrator:
- Communicating issues and scheduled/reactive maintenance attendances to Tenants
- Obtaining quotations and subsequently instructing contractors/suppliers
- Issuing annual service charge budget information packs & reconciliation packs to tenants
- Monitoring ‘Team’ e-mail inbox, dealing with enquires and escalating to FM/PM as required
- Dealing with utility supplies including updating meter read data, requesting credit returns, requesting copy invoices
- Issuing of Purchase Orders to contractors/suppliers
- Coding of contractor/supplier invoices for approval by FM/PM
- Updating ‘Quooda’ (Health & Safety) database, including liaison with FM/PM to obtain info
- Updating property key and access code lists
- Issuing keys to contractors
- Providing general administrative support to FM, including keeping files up to date.
Skills and Qualifications of the Facilities Administrator:
- Prior experience in facilities or property management is essential (commercial or residential will be considered)
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills for effective tenant and supplier interaction.
- Proficiency in Microsoft Office and familiarity with property management software.
Salary & Benefits:
- £25,000 – 28,000 base salary
- 25 days annual leave
- Opportunity for progression within facilities and property management
- Friendly, supportive environment
To Apply:
Please contact Andy Lambert on 07568 490452 or click Apply Now.